AMT Annual Meeting

Delegate Registration

This registration type is exclusively for AMT Delegates. Before an AMT Delegate can register, their State Society must submit a list of delegates to AMT. Once the delegate's member status is confirmed, they will be added to the registration system.

After receiving confirmation from AMT, delegates can register online by selecting the Delegate Registration type. If any other registration type is chosen, delegate benefits will not apply, and the delegate will be charged the non-delegate member/nonmember rate. Processing fees will apply for canceled registrations.

Delegate Benefits:

• Access to business meetings, breakfast, and refreshments (Monday-Wednesday)
• One (1) Welcome Reception ticket
• One (1) Awards Banquet ticket

Continuing Education is available for purchase during online registration.

If a delegate wishes to bring a guest, the guest will need to register and add additional social event tickets or Continuing Education, for purchase.

Non-Delegate Registration

This registration type is available to AMT Members and Nonmembers who are not AMT Delegates or guests of AMT Delegates. Non-Delegate attendees receive the following benefits:

• Access to business meetings, breakfast, and refreshments (Monday-Wednesday)
• One (1) Welcome Reception ticket
• One (1) Awards Banquet ticket

Continuing Education can be purchased during online registration. Please note that processing fees will apply for canceled registrations.

If a non-delegate wishes to bring a guest, the guest will need to register and add additional social event tickets or Continuing Education, for purchase.

American Dental Assistants Association

AMT is partnering with the American Dental Assistants Association (ADAA) and they are offering a track of continuing education for Dental Assistants on Thursday, July 24. This registration type is for dental assistants and includes breakfast, refreshments, and ADAA CE on Thursday, July 24.

Register online for a day of Continuing Education and networking.

Guest Registration

Those accompanying an AMT Delegate, or a non-delegate attendee, must register as a guest for access to business meetings and general conference areas. Meals, social events, and continuing education can be added on for purchase during online registration, including:

• Daily breakfasts and refreshments.
• Social event tickets to attend the Welcome Reception and/or the Awards Banquet. Social event tickets are NOT sold onsite.
• Continuing Education.

Extra Social Event Tickets

Delegate and non-delegate registration includes one (1) Welcome Reception ticket and one (1) Awards Banquet ticket. If guests want to accompany a delegate or non-delegate attendee to the Welcome Reception and/or the Awards Banquet, they must register as a guest and purchase a ticket(s). Note that social event tickets are not transferable to other attendees.

• Social event tickets are NOT sold onsite. Tickets must be purchased via the online registration system.
• One (1) Welcome Reception ticket and one (1) Awards Banquet ticket per registrant.
• The deadline to purchase extra Welcome Reception and Awards Banquet tickets is July 10.

The 2025 AMT Annual Meeting is being held at the Wyndham Grand Pittsburgh Downtown, who is offering a group rate of $179 per night.

Reserve Your Hotel

Ensure you make your reservation at the Wyndham Grand Pittsburgh Downtown on or before Friday, June 27. You will be subject to paying a higher room rate if you make a reservation after that date.

Check-in is at 4:00 PM and Check-out is at 12:00 PM. Please note that your room may not be ready if you arrive earlier than check-in and you may incur fees if you check-out after the posted check-out time.

The hotel is 100% non-smoking. The hotel accepts cash, but AMT registration does not

Air Travel

Purchase your air travel to and from the Pittsburgh International Airport (PIT). The airport is about a 25-minute ride to/from the hotel.

To/From the Hotel

You have a few options when you arrive in Pittsburgh to get to and from the airport. Please note that there is no airport shuttle provided by the hotel.

Use a rideshare service like Lyft or Uber or a taxi to get to and from the hotel.

Parking

Self-parking options are available within walking distance for a fee. If valet parking is available, its $43 USD per night and is first-come-first serve. Oversized vehicle rates are assessed based on vehicle size.

Driving

Find driving directions online by using the hotel address: 600 Commonwealth Place, Pittsburgh, PA 15222.

For more information about exploring Pittsburgh, visit https://www.visitpittsburgh.com.

As a reminder, if you are traveling to the Annual Meeting for AMT business as a delegate or state leader, you must follow the AMT Travel Policy. If you need more information about the Travel Policy, contact your state society or District Councillor.

Things to Do

Pittsburgh is a modern, ever-evolving city where the must-sees vary week to week as Downtown-encompassing festivals, a vibrant Cultural District of world-class productions, fan-friendly sports events in iconic stadiums, and the distinct four seasons make each trip unique. Add in the award-winning culinary scene, craft beverage-packed neighborhoods and renowned museums you can enjoy throughout the year, and the only thing you won't have on your itinerary is free time.

Explore the Visit Pittsburgh tourism website for more details on all that Pittsburgh has to offer!

When will registration open?

↪ Registration will open on Monday, April 14.

When does online registration close?

↪ Online registration closes on Thursday, July 10 at 3:00 PM CT.

Do I have to register?

↪ Yes! Every person who is attending or accompanying a registered attendee must register. Guest registration is $0, but add-on’s including CE, daily breakfasts, refreshments, and social event tickets must be purchased via the online registration system. Social event tickets are not sold onsite.

How much does it cost to register?

↪ The non-delegate member registration rate is $150 and the non-delegate nonmember rate is $200. AMT Delegates and Guest receive complimentary registrations. There are additional fees for continuing education, or if guests want access to daily breakfasts and refreshments or social event tickets. Please visit the Registration tab for more information and registration descriptions.

What is the deadline to cancel my registration?

↪ The deadline to cancel your registration to avoid penalties is Thursday, July 10, 3:00 PM CT. No refunds are provided after that date/time. A $50 processing fee is applied to canceled registrations.

How can I avoid long lines at the registration desk?

↪ Skip the long registration line and use your registration confirmation. After checking-in via our Annual Meeting computers, your printed badge and other registration materials are available for pick-up.

Where do I pick up my registration badge?

↪ Pick up your registration materials at the registration desk. There will be signage to direct you.

Do I need to wear my badge while attending the Annual Meeting?

↪ Yes. Plan to always wear your badge during the Annual Meeting. Your badge will have a QR Code that is needed for access to your purchased continuing education sessions or social events. Without it, entry to the event you are trying to attend may be delayed or prevented.

Can I purchase extra social event tickets onsite?

↪ No. Tickets can only be purchased via the online registration system. Attendees are strongly encouraged to purchase tickets prior to the Annual Meeting.

When can I reserve my hotel room?

↪ Room reservations can be made beginning Monday, April 14.

How much is the room rate?

↪ The AMT group rate is $179 per night.

Does the AMT group rate expire?

↪ Yes. Reservations should be made by Friday, June 27 to avoid paying a higher room rate.

What time is check-in?

↪ Check-in is at 4:00 PM. Your room may not be ready if you attempt to check-in earlier than 4:00 PM. If you arrive at the hotel before 4:00 PM, check to see if your room is available and if it’s not, you can ask a concierge to hold your baggage until it is.

What time is check-out?

↪ Check-out is at 12:00 PM. If you check-out after this time, you may incur additional fees.

Does the hotel accept cash?

↪ Yes! The hotel accepts cash. Registration and the AMT Store does not accept cash. State society credit card may not be used.

Do I have to pay for CE?

↪ Yes. Continuing education must be purchased via the online registration system by Thursday, July 10, 3:00 PM CT. Sessions are available for purchase as individual sessions, each offering 1.0 CE credit hour. Each session is $10 Member/$12 Nonmember.

Do I need to register for each CE session I would like to attend?

↪ Yes. You need to purchase each session you want to attend. Once purchased, you’ll be added to the roster for that session.

Do I need my badge to attend CE sessions?

↪ Yes. Your badge will indicate the CE session you have purchased and grant you access to those sessions. Badges will be scanned to verify you are on the roster and track your attendance.

What is the maximum number of CE hours I can earn?

↪ You can earn up to 15 hours of CE depending on how many CE sessions you purchase.

I live in Florida. Are the Annual Meeting CE Sessions accepted in the state of Florida?

↪ Yes. Credits earned at the Annual Meeting are accepted by the state of Florida (CE Broker #50-2206. If you have a Florida license number, please go to your My AMT Portal, select Update My Information, and enter it into the Professional License Number section at the bottom of the page.

I live in California. Are the Annual Meeting CE Sessions accepted in the state of California?

↪ Yes. Credits earned at the Annual Meeting are accepted by the state of California (Provider #0061) for MLS, MLT, and RPT licensure renewal. If you have a California Department of Public Health license number, please go to your My AMT Portal, select Update My Information, and enter it into the Professional License Number section at the bottom of the page.

Can my guest or spouse attend CE sessions?

↪ Yes. Any attendee that has purchased a CE Session may attend those sessions they have registered and paid for to earn CE credit. Please note that the schedule is subject to change and session attendance may be limited based on room size.

How do I track my CE Session attendance?

↪ Your badge will be scanned while entering CE Sessions at the Annual Meeting. Your attendance will automatically be tracked in AMTrax. Attendees are still encouraged to keep track of which sessions they attended and to check AMTrax to ensure their attendance was documented.

Are CE Session Handouts available to download?

↪ No. There are no attendee handouts.

Will I be able to fill out a session evaluation for each CE Session I attend?

↪ Yes! Attendees will have the opportunity to complete an online evaluation for the overall Annual Meeting and for each CE session attended. Attendees will be sent an email from amtmeetings@americanmedtech.org with links to complete the surveys. Completing these evaluations helps to improve future meetings.

I can’t afford the CE expense or the potential extra hotel night – how can I still attend?

↪ Charging for CE is mirrored in practice by other professional associations. The Board understands that the CE fees and extra hotel night could be burdensome for our delegates and for any of our other 80,000 members. AMT strives to make all CE affordable. To that end, we believe that $10/CE hour is very reasonable. If affordability is an issue, CE can be obtained in a variety of other modalities and price points. This year, signing up for CE will be BY SESSION, so that you will have the opportunity to pay less if there are timeslots that you don’t want to attend. However, we encourage you to take advantage of all CE sessions. The keynote address will be free to attendees with 1 hour of CE credit awarded to all who attend.

What about registration fees?

↪ There will be no package registration fee as was the case in previous years -- only the $10/CE hour charge if attending sessions. Note that delegates and members will still have to “register” for the meeting but will only incur costs if attending CE sessions.

My state society already budgeted for delegate travel. How will this new format affect my budget?

↪ There shouldn’t be any reason for the budget to work differently than in the past. Delegate charges for airfare and hotel, as well as the stipend, will be charged back to the states. If a state is out of reserves, the charges will be taken out of the national budget.

What will the stipend cover?

↪ The stipend will be sent to all delegates after fulfillment of delegate duties. The stipend this year will be $400/delegate (slightly more for those with extra meeting days, like Board/Council/EQS). It is intended to help cover typical transportation fees to/from the airport, 1 checked bag each way, 4 lunches (Sun-Wed or Mon-Thurs) and 2 dinners (Sun and Wed, with AMT-provided dinners occurring on Monday and Tuesday) at the rates indicated by the AMT Travel Policy. Note that airfare and lodging will be placed on the state society card.

What about hotel, airline travel?

↪ Airline reservations will be made by each delegate through TravelEx, coordinated by your state society. The same will hold true for hotel reservations. It will be the responsibility of each delegate to extend reservations with a personal credit card for any stays beyond the 4 designated nights. Please do not reach out to book airline or hotel until you receive instructions from your state society president/treasurer.

What if I want to drive?

↪ You do not need to have pre-approval if you are driving your own car. You will need pre-approval if you want to rent a car. Please send this request to staterequest@americanmedtech.org. To submit for mileage reimbursement, please submit a reimbursement form, along with a comparison of mileage costs vs airfare to your state society president after annual meeting has concluded. DO NOT SUBMIT for tolls and parking as that is already a part of the stipend.

Will I need to submit expense reports?

↪ With airfare and hotel being covered by AMT/states and a stipend available to delegates after the meeting, there will not be a need to submit expense forms, with one exception. Delegates driving to the meeting and wanting to submit for mileage reimbursement can submit an expense form at the conclusion of the meeting, comparing costs with airline travel (as per the AMT Travel Policy).

I am an award winner/committee chair/past president, will my expenses be handled differently?

↪ No, since individuals in these special situations also tend to be delegates, the regular delegate reimbursement policy will cover the same expenses. The advantage is a simpler, more straight-forward process. State budget considerations will be given for those expenses that were traditionally paid by the AMT home office.

What are the plans for the First Time Delegate/Member Orientation session on Monday?

↪ This session will be open to all attendees and seating will be arranged by district to promote networking. State society presidents, District Councillors and Board of Directors will be especially encouraged to attend. Lunch will NOT be provided, but time will be allotted (12:00-12:45) to purchase lunch and bring it back to the session to eat together with the first-time delegates/members. The session will also include a brief presentation.

Break it down for me…what are my options and how much will I have to pay on my own (expenses not covered by my state or AMT national)?

↪ Option 1: Attending as a delegate only: no out-of-pocket for a delegate. Generally speaking, all expenses for attending the business meetings, breakfast Mon-Wed, and designated social events will be covered by your state or AMT. A stipend received after the meeting will help offset other incurred expenses (a flat fee to cover average costs incurred by a delegate, see details above)

↪ Option 2: Attending as a delegate AND participating in Mon-Wed CE sessions (a total of 9 CE hours): same as Option 1 + $80 total if attending all sessions on those days (keynote address is offered free of charge). CE can be ordered ala carte.

↪ Option 3: Attending as a delegate AND attending the Mon-Wed CE sessions AND attending the Thursday all-day CE sessions (a total of 15 CE ours): Same as Option 1 + $140 total if attending all sessions on those days. CE can be ordered ala carte. Thursday meals, other than breakfast, and one hotel night on Thursday evening may be needed and will be paid by the participant (not reimbursable by AMT).

I am planning to stay over on Thursday night and will need to pay for that night on my own. What is the room rate at the hotel?

↪ The 2025 AMT Annual Meeting is being held at the Wyndham Grand Pittsburgh Downtown at a group rate of $179 per night. Although you are encouraged to use the room block, there are other hotels nearby that may offer better rates.

Will the CE-only day always be on Thursdays from now on?

↪ Moving the CE sessions closer to a weekend presents a greater opportunity for local members who work during the week to participate. Because of hotel contracts, we were not able to completely shift the schedule in Pittsburgh but in future years, the all-day CE session will be targeted for Friday or Saturday.

Can I register for more CE sessions onsite? Can I make changes onsite? Can I buy extra banquet/welcome party tickets onsite?

↪ Because of the need to program QR codes and badging, we are setting July 10 as the deadline for any orders or changes. We strongly encourage members to purchase/change CE sessions and purchase extra tickets by this date.

What if a speaker cancels at the last minute?

↪ We will do everything we can to offer a speaker replacement. If this cannot be done, and if the attendee does not want to attend a session in another track, we will offer a refund.

Will there be an AMT Store onsite?

↪ Yes, we will offer AMT merchandise for sale, but only with a credit card. Please note that a state society credit card cannot be used for these purchases.

Is the hotel cashless?

↪ No, the hotel accepts cash.

If I am selected as a speaker on Thursday, will Thursday night hotel be paid by AMT?

↪ If this situation occurs, AMT will work with the speaker for proper compensation.

Who is eligible to vote during the Annual Business Meeting?

↪ Credentialed AMT delegates will receive an electronic ballot from Electionbuddy.com via their email or text message on Tuesday, July 22 at 3:00 PM CT. The window for voting is open until Wednesday, July 23 at 1:00 PM CT.

What if I have questions or need help?

↪ Visit the voting/delegate changes/help desk where an AMT staff member will be available to answer any questions or help with accessing the ballot. It is imperative that all delegates have a non-work-related email or cell phone number on file before the voting begins. Delegates can update their information by logging into their My AMT Portal.

↪ A printed copy of the Annual Business Meeting reports will be available to delegates upon check-in and available online in the Delegate online community library.

When and where is next year's Annual Meeting?

↪ The 2026 AMT Annual Meeting will be held in Columbus, Ohio, July 21-25, 2026.

How do I propose to present an education session at the 2026 Annual Meeting?

↪ The 2026 Call for Proposals will open in May 2025.

Who do I contact if I have additional questions?

↪ If you have a question about the Annual Meeting, email mail@americanmedtech.org or call (847) 823-5169.